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 Welcome to the Homeowners’ Association section! The Homeowner’s Association is encouraged to share information with the entire community by posting information in this unique portion of the neighborhood website. If you are a member of the Homeowner’s Association, you may save costs by posting your newsletter, or including your resident directory in a password protected section.
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Cloverfields HOA
ARTICLES OF INCORPATION OF CLOVERFIELDS PROPERTY OWNERS ASSOCIATION, INC.
ARTICLES OF INCORPATION
OF
CLOVERFIELDS PROPERTY OWNERS ASSOCIATION, INC.
(A non-stock, non-profit corporation)
We, the undersigned residents of the State of Maryland, and members of the Board of Directors of Cloverfields Improvement Association, Inc., being eighteen (18) years or more of age, do hereby associate ourselves together for the purpose of forming a nonprofit corporation under the provisions of the Maryland General Corporation Law (MD. CODE ANN. Corporations and Associations Section 1-101 et. Seg.)
ARTICLE ONE
NAME AND LOCATION
The name of the Corporation shall be Cloverfields Property Owners Association, Inc., and its address shall be Cloverfields Club House, Nichols Manor Road, Stevensville, Maryland 21666 and its principal office shall be located in Stevensville, Maryland 21666 in Queen Anne’s County.
ARTICLE TWO
DURATION
The period of duration of this nonprofit corporation shall in perpetuity.
ARTICLE THREE
PURPOSE CLAUSE
The business and purpose of this corporation shall be:
1. To take title to and operate the recreational facilities of the Cloverfields community as more particularly described in a deed between B. Bentley Bell and Associates, Inc., and Cloverfields Improvement Association, Inc. dated March 30, 1965 and recorded among the Land Records of Queen Anne’s County at Liber C.W.C. 14, folio 499.
2. To be and act as an association of all purchasers and owners of property in the Cloverfields Community to which all such purchasers and owners have expressly agreed to join, to maintain membership in and to accept and abide in all rules and regulations for the conduct of the corporation as more fully provided in a deed among guaranteed Realty Corporation, Aurora Federal Savings and Loan Association, Federated Corporation of Maryland and Helen B. Ryan dated March 26, 1959 and recorded among the Land Records of Queen Anne’s County at Liber T.S.P. 46, Liber 529.
3. To work for the betterment of the conditions of the Cloverfields Community generally and the recreational facilities specifically.
4. To purchase, lease or otherwise acquire, hold, develop, improve, mortgage, sell, exchange, let or in any manner encumber or dispose of real property wherever situated.
5. To perform any and all other lawful acts as authorized or permitted by the Maryland General Corporation Law.
ARTICLE FOUR
NONSTOCK CORPORATION
The corporation shall be nonstick, the corporation shall have no authority to issue stock and no dividends or pecuniary profits shall be declared or paid to the members thereof.
ARTICLE FIVE
RESIDENT AGENT
The resident agent of the corporation shall be Christopher F. Drummond, whose address is 7 Kent Towne Market, Chester, Maryland 21619 and who is a citizen of this State and who resides within this State.
ARTICLE SIX
DIRECTORS
All directors of the corporations shall also be members as set forth in article Ten herein. The number of directors constituting the initial board of directors of the corporation is three (3), and the names and addresses of the persons who are to serve as initial directors are as follows:
Name Address
Robert Mirto 6 Kimberly Court
Stevensville. MD 21666
Henry Schwartz 725 Kimberly Way
Stevensville, MD 21666
Steven Cover 6 Dixon Court
Stevensville, MD 21666
The Corporation shall have a total of nine (9) members on the board of directors.
ARTICLE SEVEN
ELECTION OF DIRECTORS
The manner in which the directors are to be elected is to be governed by the by-laws of the Corporation.
ARTICLE EIGHT
CORPORATE OFFICERS AND THEIR FUNCTIONS
The general officers of the corporation shall be president, first and second vice-presidents, recording and corresponding secretaries, and treasurer and financial recorder.
ARTICLE TEN
MEMBERSHIP
The corporation shall have full and associate members who shall be the owners or non-owner residents of property in the Cloverfields Community whose rights and responsibilities shall be as set forth in the by-laws of the Corporation.
ARTICLE ELEVEN
LIMITATION OF LIABILITY
FOR DIRECTORS, OFFICERS, AGENTS OF THE CORPORATION
The corporation shall purchase, carry and maintain appropriate liability insurance as provided in MD. CODE ANN. Courts and Judicial Proceedings Section 5-312, as amended from time to time, to protect the directors, officers and agents of the corporation from personal liability for damages caused by their acts or omissions in providing services or performing duties on behalf of the Corporation.
IN WITNESS WHEREOF, We, the corporators, set our hands and seal as of this 28th day of February, 1989.
Cloverfields Property Owners Association Boat Basin Regulations (Effective January 1,2000)
Cloverfields Property Owners Association
Boat Basin Regulations
(Effective January 1,2000)
1. Lot owners and associate members who have paid all annual boater, recreational and annual assessment fees may use the boat basin facilities/launching ramp. Only lot owners are eligible to lease boat slips. Priority to lease boat slips will be given to resident lot owners.
a. Anyone using the boat launching ramp or parking lot must display a current Cloverfields Property Owners Association (CPOA) vehicle sticker on the left rear windshield or left rear bumper of the towing vehicle.
b. To receive a CPOA boater decal (launch sticker) for your watercraft, the watercraft must be registered in the lot owner’s or associate member’s name.
c. All watercraft using the launching facilities and boat slips must display a current CPOA boater decal on the port side windshield or port side bow. Boater decals may be purchased from the Boat Basin Chairman.
2. Each eligible lot owner is entitled to lease one boat slip, if slips are available, regardless of the number of lots owned. If all slips have been leased, the applicant will be placed on the waiting list.
Options when an applicant on the waiting list is offered a boat slip:
- accept the slip and pay the boat slip fee
- decline the slip and be removed from or placed at the end of the waiting list,
- if you do not have a boat when called, accept the slip and pay the boat slip fee, and produce a boat registration in the lot owner’s name within 60 days from the call. If you do not produce a boat registration, your money will be returned after a charge of $2.00 a day has been deducted.
3. The Boat Basin Chairman will assign boat slips to eligible lot owners.
a. The boat registration information must correspond to the name of the lot owner, and must be presented at the time of application for a slip or use of the ramp.
b. If a different boat is purchased after a slip has been assigned, a new application, complete with the new registration, must be submitted to the Boat Basin Chairman.
c. Boat size maximum will 25 feet and boats must be sea worthy. No houseboats or commercial craft will be allowed.
4. All boat slip, recreational and assessment fees must be paid by April 1 of each year. The Boat Basin Chairman will not accept payment for slip fees unless the slip lessee is current with recreational and assessment fees.
a. Billing for the boat slip, recreational and assessment fees will be mailed on or about January 1 each year. However, failure to receive these billings does not relieve the slip lessee of the responsibility for paying the slip fee and other fees by April 1. The fees are due and payable upon receipt of the bill. There will be no grace period.
b. If payment for an assigned slip is not received by April 1, the slip will be reassigned to the next eligible person on the waiting list. The former lessee will be placed at the end of the waiting list.
c. If an applicant on the waiting list has not paid their recreational and assessment fees, they will be removed from the waiting list.
5. Due to the shallow channel, boaters should be aware of the draft of their boat. The Boat Basin Committee endeavors to maintain a 3-foot depth at mean low tide to the end of the north jetty. Due to changing conditions, this is not a guaranteed depth, so boaters must use the channel at their own risk. Incoming vessels have the right-of-way entering the channel.
6. Each boat owner is responsible for mooring their boat properly so that damage does not occur to their boat, to other boats, or to the boat basin or bulkheads. The Boat Basin Chairman will oversee the proper mooring procedures and all boat owners will abide by these procedures. It will be the boat owner’s responsibility not to be a navigational hazard within the boat basin right-of-way. The Boat Basin Chairman will determine if there is a navigational hazard.
a. Ski ropes, clotheslines, etc., are not acceptable as mooring lines.
b. All boats moored along the bulkhead must be bow-to. This prevents undermining of the bulkhead from propeller wash.
c. Lessees are responsible for the cost to repair slips, piers, bulkheads or the ramp, due to damage from their boat, trailer or launch vehicle.
7. CPOA is not responsible for boat damage, injuries or theft in or about the boat basin.
8. Lessees may not sublet their boat slip or substitute a boat of different registration. If lessees have more than one boat registered in their name, they have the option to moor one registered boat in their slip. Lessees must have a CPOA boater decal on each boat. At no time will lessees be allowed to have more than one boat in slips in the boat basin.
9. Slips are not transferable to new lot owners.
10. The Boat Basin Chairman may temporarily reassign a vacant slip as written in the attached CPOA Boat Basin Policy.
11. If a qualified lot owner has a grievance regarding the boat basin facilities, its manager or actions by others, that person may appeal in writing to the CPOA Board of Directors for action on the grievance.
12. Any lot owner, who does not abide by the boat basin regulations, is destructive to the boat basin facility or other boats, or whose actions promote unsafe conditions to life or property will be reported to the Boat Basin Chairman. The Boat Basin Chairman will notify the violator who could lose his/her boat basin privileges by action of the Boat Basin Committee.
13. Safety rules in and about the boat basin:
a. All state and Federal water regulations must be observed.
b. No fishing, crabbing or swimming from piers or bulkheads within the boat basin.
c. No dumping of dead fish, crabs, oil, gas, etc., in the boat basin.
d. No powerboats allowed on the beach.
e. No fishing, swimming or mooring of boats on or near the jetty.
The boat basin is financially self-sustaining. All launching fees and slip fees are used to maintain our boat basin launch ramp and boat basin facilities. All fees are subject to change.
CPOA BOAT BASIN POLICY
Approved by boaters March 28, 1999
Approved by CPOA April 13, 1999
To extend the availability of boat slips to the community, all slip holders are to be advised at the time of the annual boater’s meeting/registration that if they will not be using their slip for a period of seven consecutive days or more between April 1 and October 31, they must notify the Boat Basin Chairman or his/her designated representative, who may temporarily rent-out those slips for those non-use periods to CPOA members in good standing with CPOA launch stickers and registered boats. Temporary slip rental priority will be handled on a first come-first served basis. Slip availability will be posted on the bulletin board at the boat basin. The proceeds from such temporary rentals, at the rate of $10.00 per week or any part of a week, will be used exclusively for the operation of the boat basin, including building of the proposed fishing pier. Repeated failure of a slip holder to notify the Boat Basin Chairman of the temporary availability of their slip will be presented to the CPOA Board of Directors for review.
CLOVERFIELDS PROPERTY OWNERS ASSOCIATION, INC. BYLAWS
CLOVERFIELDS PROPERTY OWNERS ASSOCIATION, INC.
BYLAWS
ARTICLE I NAME
The name of this organization shall be Cloverfields Property owners Association, Inc. hereinafter referred to as The Associaton.
ARTICLE II OFFICES
The principal office of the corporation shall be located at Stevensville, Maryland at the Cloverfields Club House.
ARTICLE III OBJECT
The object of The Association, as successor to the original developer of the Cloverfields Community, shall be:
1. To take title to and operate the recreational facilities of the Cloverfields community as more particularly described in a deed between B. Bentley Bell and Associates, Inc., and Cloverfields Improvement Association, Inc. dated March 30, 1965 and recorded among the Land Records of Queen Anne’s County at Liber C.W.C. 14, Folio 499.
2. To be and act as an association of all purchasers and owners property in the Cloverfields community to which all such purchasers and owners have expressly agreed to join, to maintain membership in and to accept and abide in all rules and regulations for the conduct of the corporation as more fully provided in a deed among Guaranteed Realty Corporation, Aurora Federal Savings and Loan Association, Federated Corporation of Maryland and Helen B. Ryan dated March 26, 1959 and recorded among the Land Records of Queen Anne’s County at Liber T.S.P. 46, Folio 529.
3. To promote and protect the general welfare and interests of the property owners of the development known as Cloverfields on Kent Island, Queen Anne’s County, Maryland, including the right to affiliate with other civic organizations for the benefit of said property owners.
ARTICLE IV MEMBERS
Section1. Membership in The Association shall consist of two types: Full and Associate memberships. A full member must be an owner of property in Cloverfields and must comply with the bylaws of The Association and be current in fees. Owners of (single or) multiple lots titles in two or more names are limited to two memberships from among those named as owners. (Full membership privileges, including the right to vote and the use of recreational facilities, are not transferable.) There shall be no voting by proxy. Revised 4/20/97
An associate member must be a resident, but not a property owner, in Cloverfields, must be presented for membership to the Board of Directors by a full member and accepted by majority vote. Associate members have no voting rights and cannot be elected to office but may serve as member of a committee. No more than two associate members will be eligible from a single property.
Section 2. In addition to the provisions for suspension or revocation of membership interests for the failure to pay annual assessments when due as provided in Article IX. The Association may suspend or revoke the privilege of using and enjoying the recreational facilities extended to any full member, associate member, family member or guest pursuant to the following procedure:
A. Demand. Written demand to cease and desist from an alleged violation shall be served upon the alleged violator specifying: a.) The action required to abate the violation; and b.) A time period, not more than ten days, during which the violation may be abated without further sanction, if such violation of the same rule may result in the imposition of sanctions after notice (and/or) hearing if the violation is not discontinued. Revised 4/20/97.
B. Notice. Within fifteen days of such demand, if the violations continue past the period allowed in the demand for abatement, or if the same rule is subsequently violated, the Board shall serve the violator with written notice that his or her use privileges for the recreational facilities have been suspended (for a period up to thirty days). Revised 4/20/97
C. Hearing. The Board of Directors for a suspension must conduct a hearing for violator’s possible presentation for thirty days or more. Revised 4/20/97. A fifty-dollar ($50.00) fee may be added to the annual assessments, for the violation. Revised 9/17/04.
ARTICLE V OFFICERS
Section 1. The officers of The Association shall be a President, a first Vice President, a second Vice President, a Recording Secretary, a Corresponding Secretary, a Treasurer, Financial Recorder, and Member-at-Large I, Member-at-Large II, Member-at-Large III, Member-at-Large IV. Revised 4/20/97
Section 2. At the April Board of Directors meeting a Nominating Committee of five full members shall be elected. It shall be the duty of this committee to nominate candidates for offices to be filled at the annual meeting. Candidates must state their willingness to serve if elected. The committee shall submit the list of nominees to the Board of Directors at the August meeting for inclusion in the Call to the annual meeting. Additional nominations for any position may be made in advance of the annual meeting by presentation to the Recording Secretary of the declaration of intent to be a candidate signed by the candidate and two sponsoring full members, all in good standing. Revised 4/19/98
Section 3. The officers shall be elected by ballot at the annual meeting of The Association. A majority vote shall elect. In the event of three or more candidates running for an office, no one of whom receives a majority, there shall be a run off between those two candidates receiving the most votes. Should there be only one candidate for each office the Recording Secretary may be instructed by a two thirds vote to cast the ballot for The Association.
Section 4. All officers shall be elected to serve a two year term, or until their successors are elected. During odd calendar years the following officers will be elected: President, Second Vice President, Financial Recorder, Corresponding Secretary, Member-at-Large I and Member-at-Large II. During even calendar years the following officers will be elected: First Vice President, Treasurer, Recording Secretary, Member-at-Large III, and Member-at-Large IV. During the 1997 calendar year the following will be elected for one year: First Vice President, Treasurer, Recording Secretary, Member-at-Large III and Member-at-Large IV. Revised 420/97
Section 5. Officers, with the exception of the Treasurer and Financial Recorder, shall begin their office the day after the annual meeting at which they were elected. The term of the Treasurer and financial Recorder shall begin November 1 in the year in which they are elected and shall end October 31 of the next election year. Revised 4/20/97
Section 6. In case of a vacancy in the office of President, the first Vice President shall assume that office. The Board of Directors shall elect a new First Vice President. In the case of a vacancy among the other offices, the Board of Directors shall elect a person to serve until the next election. Revised 4/20/97
ARTICLE VI DUTIES OF OFFICERS
Section 1. The officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Association.
Section 2. The president shall preside at all meetings of The Association, and shall be its chief executive officer, responsible for the general management and direction of the business of The Association within the scope of general policy established by the general membership and the Board of Directors. He/she shall appoint the chairman and member of all committees, except the members of the nominating committee. He/she shall be a member ex-offcio of all committees except the nominating committee. He/she may co-sign checks and shall co-sign all legal binding documents.
Section 3. In absence of the President, the Vice Presidents in their order shall perform the duties pertaining to that office. They shall perform such other duties as assigned by the President. He/she may co-sign checks and shall co-sign all legal binding documents.
Section 4. The Recording Secretary shall publish in the community newsletter the minutes of all Board and special meetings with the final outcome of all motions adopted and a listing of significant topics discussed. Also to be included is a listing of income and expenditures from the previous report to date.
Section 5. The Corresponding Secretary shall be custodian of The Association seal, shall notify board members of meetings, and shall conduct such correspondence as may be requested by the President or The Association. He/she may co-sign checks.
Section 6. The Treasurer shall receive all funds of The Association and deposit same in a financial institution approved by the Board. He/she shall disburse these funds subject to the budget approved by the General membership provided that no bill shall be paid until approved by the Board of Directors. He/she may sign checks, which shall be co-signed by any one of the other officers so designated. He/she shall keep accurate records of all receipt and disbursements.
Reports shall be submitted to the regular meeting of the Board of Directors and The Association.
A person or persons appointed by the Board shall review the Treasurer’s accounts each November.
Section 7. The financial Recorder shall work with the Treasurer as required. In November of each year the current County Tax records for that year must be reviewed to assess current owners of all lots. Association records shall be adjusted accordingly. He/she shall keep accurate records of all association members and names and addresses of lot owners in the sub-division of Cloverfields. He/she shall bill all lot owners for Association assessments in January of each year.
Section 8. No two (2) owners of a property may serve on the Board of Directors at the same time.
Section 9. All officers and Member-at-Large will serve on at least one standing committee as member or chairperson as designated by the President. Revised 4/20/97
ARTICLE VII GENERAL MEMBERSHIP MEETINGS
Section 1. The general membership meeting of The Association shall be held the third Sunday of April and the third Sunday of September unless otherwise ordered by the Board. Notice of these meetings shall be sent at least ten days prior to the meeting.
Section 2. The general membership meeting in September shall be known as the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.
Section 3. Special meetings may be called by the President or the Board of Directors and shall be called upon with the written request of twenty five percent of the members in good standing of The Association. The purpose of the meeting shall be stated in the Call. Except in cases of emergency at least ten days notice shall be given.
Section 4. Fifteen full members of The Association shall constitute a quorum.
ARTICLE VIII BOARD OF DIRECTORS
Section 1. The officers of The Association shall constitute the Board of Directors.
Section 2. The Board of Directors shall have all power and authority over the affairs of The Association during the interim between the meetings of The Association, except that of modifying any action taken by The Association other than amendments to the budget, and be responsible for all operations involving financial obligation on the part of The Association.
Section 3. The regular meeting of the Board shall be on the second Tuesday of each month unless otherwise ordered by the President.
Special meetings of the Board may be called by the President, and shall be called upon the written request of three members of the Board.
Section 4. Whenever a Board member is absent from three consecutive meetings he/she may be dropped from the Board and a successor elected as specified in the bylaws.
Section 5. Six members of the Board shall constitute a quorum, except for special Board meetings when five members shall constitute a quorum.
ARTICLE IX ANNUAL MEMBERSHIP ASSESSMENT
Section 1. Each owner of any lot in Cloverfields by Acceptance of a deed therefore, whether or not it shall be so expressed in such deed, is deemed to covenant and agree to abide by and follow the rules and regulation of The Association.
Section 2. The Association shall impose an annual membership assessment upon each property owner in Cloverfields in the amount of $100.00 per property owner, regardless of the number of lots owned (Revised 9/17/04) This annual membership assessment shall be in addition to the annual recreation fee imposed upon all lot owners pursuant to the deed referred to in Article III, Section 2 of these bylaws.
All such assessments, together with charges, interest, costs and reasonable attorney’s fees, in the maximum amount permitted by law shall be a charge on the lot and shall be a lien upon the lot against which each assessment is made. Such amounts shall be the personal obligation of the person who was the owner of such unit at the time when the assessment fell due. Each owner shall be liable for his/her portion of each assessment coming due while he/she is the owner of a lot and his/her grantee shall be jointly and severally liable for such portion thereof as many be due and payable at the time of conveyance.
Failure to pay the annual assessment within thirty days of the date shall result in immediate suspension of all community recreational privileges as well the member’s good standing in the community. Revised 4/20/97. A ten-dollar ($10.00) late fee will be added per month for late payment. A twenty-five dollar ($25.00) fee will be added to the yearly assessment for returned checks:
In addition to the annual membership assessment, a fine of $50.00 may be imposed by the Board of Directors on property owners who fail to comply with the established Construction Guidelines and/or violate the standards set forth in Queen Anne’s County Nuisance Ordinance, pursuant to the provisions of Article IV, Section 2.
1. Property owners not in compliance will be given four weeks (20 business days) to respond to the Board of Directors in writing. If the owner does not contact the Board, work is to be completed or corrective action taken within four weeks of date specified.
2. If a property owner does not respond within four weeks, a second letter will be sent to the property owner stating that the violation must be corrected within four weeks. If the violation is not corrected, then the property owner shall be imposed a fine of $50.00. Continued failure to comply will result in an additional late fee of $10.00 per month until the fine is paid in full, and the violation is corrected.
3. The Board of Directors has the authority to take legal action against property owners who do not comply. Revised 4/23/2006
Section 3. The fiscal shall begin November 1 and end October 31.
Section 4. An additional membership assessment, in the amount of $100.00, shall be imposed upon an eligible Associate Member, non-owner resident, and payable by the Associate Member. Revised 4/20/97 to $50.00, Revised again 9/20/98 to $60.00, Revised 9/2001 to $80.00, Revised to $100.00 9/17/2004.
ARTICLE X COMMITTEES
Section 1. The Youth Activities Committee shall have the responsibility for the development, supervision and operation of youth activities. Revised 4/20/97
Section 2. The Boat Basin Committee shall have the responsibility for supervision, operation and maintenance of the boat basin, ramp and inlet.
Section 3. The Clubhouse Committee shall have the responsibility for supervision, operation and maintenance of the clubhouse.
Section 4. The Community Betterment Committee shall have the responsibility for all matters affecting the welfare of the community (such as zoning, street signs, removal of eyesores, drainage, etc.)
Section 5. The Finance Committee shall prepare a budget for presentation to the Board at the August meeting and to The Association at its annual meeting for adoption.
Section 6. The Pool Committee shall have the responsibility for supervision, operation and maintenance of the pool.
Section 7. The Recreational Facilities Committee shall have the responsibility for the supervision, operation and maintenance of the facilities of The Association except for the boat basin, the beach and the pool.
Section 8. The Beach Committee shall have the responsibility for the supervision and maintenance of the beach area.
Section 9. The construction Review Committee shall have the responsibility for reviewing all site improvements and building plans in accordance with Board policy.
Revised 4/19/98
Section 10. The Crime Watch Committee shall have the responsibility of the organization, supervision and operation of a Crime Watch Program, within the confines of the CPOA, in conjunction with the Queen Anne’s County Sheriff’s Department, Maryland State Police, and The Maryland Department of Natural Resources Police. Revised 4/20/97
Section 11. Each Vice President will coordinate the activities of four standing committees as designated by the President. Revised 4/20/97
Section 12. Such other committees shall be appointed by the President as The Association or the Board deem necessary. Revised 4/20/97
ARTICLE XI AFFILIATED ORGANIZATIONS (Revised 4/20/97)
Section 1. The Cloverfields Women’s Association (CWA) shall foster fellowship among the residents of Cloverfields by providing for social and fund raising activities in support of The Cloverfields Property Owners Association (CPOA). The CWA shall submit the name of its nominee to The CPOA President who shall appoint that nominee as chairperson of the CWA. The CWA shall elect and/or appoint any additional members to handle the internal business of CWA. It shall promulgate its own rules and regulations so long as they do not conflict with the bylaws and policies of The CPOA.
Section 2. The Cloverfields Men’s Association (CMA) shall foster fellowship among the residents of Cloverfields by providing for social and fund raising activities in support of The Cloverfields Property Owners Association (CPOA). The CMA shall submit the name of its nominee to The CPOA President who shall appoint that nominee as chairperson of the CMA. The CMA shall elect and/or appoint any additional members to handle the internal business of CMA. It shall promulgate its own rules and regulations so long as they do not conflict with the bylaws and policies of The CPOA.
ARTICLE XII PARLAMENTARY AUTHORITY (Revised 4/20/97)
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern The Association in all cases to which they are applicable and in which they are not inconsistent with these by laws and any special rule of order The Association may adopt. Revised 4/20/97
ARTICLE XIII AMENDMENTS TO THE BYLAWS
These bylaws may be amended by a two-thirds vote at any general membership meeting provided the amendment has been sent to the membership with the Call to the meeting.
Revised 4/20/97
RESTRICTIONS AND CONDITIONS
RESTRICTIONS AND CONDITIONS
1. All lots in Cloverfields shall be for residential use only and not for purposes of any trade or businesses whatsoever. Structures erected on any one lot shall consist of the main dwelling or residence for the occupancy of one family only, together with private garage and other structures appurtenant to the main residence or to be used in connection therewith and on no lot shall there be more than one main dwelling and on no lot shall more than one family occupy the main dwelling or any structure appurtenant thereto. The main dwelling or residence on any lot shall have a setback from the front line of the said lot to be determined by the Seller when the Purchaser submits his building plans for approval as required by Restriction No. 2. The main dwelling shall have setbacks from the dividing lines at least (10) feet from each side, and a setback from the rear line of at least (10) feet. The term “front line” shall be determined by the Seller at the time building plans are submitted for approval.
1-A. The right to construct, maintain and use water fowl or duck blinds in or upon waters of said development hereby is reserved fully and exclusively to the Seller, its successors, licensees and assigns. No such right shall accrue by reason of purchase or otherwise to any other purchaser of lots in said development. Upland game hunting by lot Purchasers is strictly prohibited in said development.
2. No residence, dwelling, garage or other structure appurtenant to the residence shall be erected or built on said land, nor shall any addition to or change or alteration therein be made, until the plans and specifications for such structure or alterations and location thereof are submitted to and approved by David M. Nichols & Cc., or its successors in the ownership or development of the entire tract, or its duly authorized agents. Written permission must be obtained from the seller to construct or maintain fences, walls, hedges, buildings, piers, boathouses, bulkheads, bathhouses, and outbuildings. The exterior of any dwelling shall be completed in six months from date on which approval for such construction is given by the seller.
3. All detached garages and other outbuildings of any kind whatsoever shall be in the rear of the dwelling but shall not be within ten feet (10) of the rear boundary of the lot nor within ten feet (10) of the dividing lines of said lot.
4. No trees shall be cut and no excavations shall be made on the premises except for the purpose of building thereon and at the time when the building operations are commenced and no earth or sand shall be removed from said premises except as a part of such excavations.
5. Free and open spaces shall be left on both sides and to the front and to the rear of every building, structure, dwelling, or part thereof, erected on the said lot, which free and open spaces shall extend the full length of all lots and shall be not less than ten feet (10) in width from the dividing lines from the front and from the rear of said lots.
6. No privy of any kind shall be allowed on said property, but each house shall have inside toilets with adequate water supply and septic tank installation for disposal of sewage approved by the Maryland State Board of Health.
7. No noxious or offensive trade shall be carried on or upon any lot nor shall anything be done or kept thereon which may be or become any annoyance or nuisance to the neighbors.
8. No trailer, basement, tent, shack, garage, barn or other outbuilding erected on the tract shall at any time be used as a residence, temporarily or permanently, nor shall any residence of a temporary character be permitted.
9. In order to preserve or improve the views of land and water, hills and valleys, obtainable on and from the various lots shown on the said plat, and to promote the free movement of breezes and prevent the harboring places for flies, mosquito’s and other insects, the Seller reserves the right to trim any trees or shrubbery now or thereafter standing in said tract which may, in its opinion, destroy or interfere with such views or the free movement of breezes, or furnish harboring places for flies, mosquito’s or other insects.
10. The land hereby conveyed shall, in respect to that part of it which lies in the bed of the road or roads bordering the property, be subject to an easement in favor of the owners and occupants of lots and houses bordering other parts of the said road or roads in respect to the free and
common use of the said road or roads, both for the purpose of passage to and from and for the laying or erecting of water pipes, gas pipes, electric poles or other public utilities to be used in common by the owners and/or occupants of the entire tract, and further, that the owners or owner of any lot will join in a petition to the proper governmental authorities, that this road or roads bordering the property be taken over by the County as public roads under a proper deed or dedication to be signed by such owner or owners at such time when two-thirds of the owners of the lots along such road or roads shall demand.
11. The Seller hereby reserves the right in its absolute discretion at any time to annul, waive, change or modify any of the restrictions, conditions, covenants, agreements or provisions contained herein, as to any part of said tract then owned, and with the consent of the owner as to any other land included in said tract: and to grade, change the grade of, or regrade any street, road or lane shown on said plat, and shall have the further right before a sale to change the size of, locate or relocate any of the lots shown on the said plat.
12. Easements and rights of way are hereby expressly reserved in and over the strips of ground five feet in width along the front and rear lines of the lots for the purpose of erecting, constructing and maintaining wires and the necessary or proper attachments in connection therewith for the transmission of electricity and for telephones and other public utilities or functions, and the Seller, its successors, assigns, or nominees shall have the right to enter upon said reserved strips of land for any of the purposes for which said easements and rights are reserved as above set forth.
13. The provisions herein contained shall run with and bind the land and shall inure to the benefit of and be enforceable by the Seller or the owner of any land included in said tract, their respective personal representatives, heirs, successors, and assigns. Failure by the Seller or any land owner to enforce any restriction, condition, covenant, or agreement herein contained shall in no event be deemed a waiver of the right to do so thereafter to one occurring prior or subsequent thereto: and the declared invalidity of any one or more of the provisions herein shall not affect the validity of the others.
14. Any or all of the rights and powers, titles, easements and estates reserved or given to the Seller in this agreement may be assigned to any one or more corporations or associations that will agree to assume said rights, powers, duties and obligations and carry out and perform the same. Any such assignment or transfer shall be made by appropriate instrument in writing in which the assignee or transferee shall join for the purposes of evidencing its acceptance of such rights and powers: and such assignee or transferee shall thereupon have the same rights and powers and be subject to the same obligations and duties as are herein given to and assumed by the Seller, the Seller thereupon being released therefrom.
15. The Purchaser, or successor in possession, covenants to pay to Seller, its successors or assigns, on January 1st of each year, beginning January 1, 19 , a sum not to exceed Twenty Dollars ($20.00) for each and every lot purchased, to be used for the management, supervision, and maintenance of the recreational facilities at Cloverfields.
At such times as the Seller, its successors or assigns shall form an association of the Purchasers and Owners of the lots in this subdivision for the purpose of taking title to and operating the recreational facilities, each Purchaser or Owner expressly agrees to join and maintain membership in such association and to accept and abide in all rules and regulations for the conduct of such association.
The Seller, its successors or assigns, however, reserves the right to the management, supervision and control of all of the facilities at Cloverfields, recreational and otherwise, until such time as seventy-five percent (75%) of all of the lots in Cloverfields have been sold.
CPOA Information updates
Cloverfields Property Owners Association
Recreational Facilities
Rules and Regulations
*subject to change*
Beach
*subject to change*
1. Permit sticker must be on vehicle, firmly affixed to rear left bumper or rear left window. All stickers will be checked by security to make sure that sticker number matches license number to which it was assigned.
2. If security finds any cars or trucks parked in either lot without ID Sticker, security will call towing service and vehicle will be towed at owner’s expense.
3. Fires must only be made in fire pit on the beach. No fires allowed during high winds. Fires must be attended at all times. Fires must be extinguished before leaving area with water not sand. All fires must be out by 11:00PM.
4. No loud music playing, foul language or any other annoyance which may disturb any resident of the community. Any person or persons involved in such “nuisance” activities will be asked by security to stop, if the nuisance persists, the offender will be asked to leave beach area.
5. No vehicles on beach at anytime violators will be prosecuted.
6. No pets on beach between hours of 7am-9pm. Cleaning up after your pets is a must. Dogs found running loose will be retrieved by security and given to the county animal control unit. Since Queen Anne’s County has a leash law, owners will be notified by a summons from authorities. If residents do not cooperate, all pets will be banned from the beach area at all times.
7. Beach area will be patrolled by security, commencing Memorial Day through Labor Day.
8. It is illegal to enter beach area between hours of 11pm-6am. The beach closing hours from Memorial Day through Labor Day on Friday and Saturday are 12:00am-6am. Maryland State Police and private security will be on patrol during these hours. Violators will be prosecuted to the fullest extent of the law.
9. Do not leave garbage at the beach. All Items and Trash brought MUST be removed from the Beach when you depart.
10. No climbing on or fishing from rock jetty.
CLOVERFIELDS PROPERTY OWNERS ASSOCIATION, INC.
BYLAWS
ARTICLE I NAME
The name of this organization shall be Cloverfields Property owners Association, Inc. hereinafter referred to as The Associaton.
ARTICLE II OFFICES
The principal office of the corporation shall be located at Stevensville, Maryland at the Cloverfields Club House.
ARTICLE III OBJECT
The object of The Association, as successor to the original developer of the Cloverfields Community, shall be:
1. To take title to and operate the recreational facilities of the Cloverfields community as more particularly described in a deed between B. Bentley Bell and Associates, Inc., and Cloverfields Improvement Association, Inc. dated March 30, 1965 and recorded among the Land Records of Queen Anne’s County at Liber C.W.C. 14, Folio 499.
2. To be and act as an association of all purchasers and owners property in the Cloverfields community to which all such purchasers and owners have expressly agreed to join, to maintain membership in and to accept and abide in all rules and regulations for the conduct of the corporation as more fully provided in a deed among Guaranteed Realty Corporation, Aurora Federal Savings and Loan Association, Federated Corporation of Maryland and Helen B. Ryan dated March 26, 1959 and recorded among the Land Records of Queen Anne’s County at Liber T.S.P. 46, Folio 529.
3. To promote and protect the general welfare and interests of the property owners of the development known as Cloverfields on Kent Island, Queen Anne’s County, Maryland, including the right to affiliate with other civic organizations for the benefit of said property owners.
ARTICLE IV MEMBERS
Section1. Membership in The Association shall consist of two types: Full and Associate memberships. A full member must be an owner of property in Cloverfields and must comply with the bylaws of The Association and be current in fees. Owners of (single or) multiple lots titles in two or more names are limited to two memberships from among those named as owners. (Full membership privileges, including the right to vote and the use of recreational facilities, are not transferable.) There shall be no voting by proxy. Revised 4/20/97
An associate member must be a resident, but not a property owner, in Cloverfields, must be presented for membership to the Board of Directors by a full member and accepted by majority vote. Associate members have no voting rights and cannot be elected to office but may serve as member of a committee. No more than two associate members will be eligible from a single property.
Section 2. In addition to the provisions for suspension or revocation of membership interests for the failure to pay annual assessments when due as provided in Article IX, the Association may suspend or revoke the privilege of using and enjoying the recreational facilities extended to any full member, associate member, family member or guest pursuant to the following procedure:
A. Demand. Written demand to cease and desist from an alleged violation shall be served upon the alleged violator specifying: a.) the action required to abate the violation; and b.) a time period, not more than ten days, during which the violation may be abated without further sanction, if such violation of the same rule may result in the imposition of sanctions after notice (and/or) hearing if the violation is not discontinued. Revised 4/20/97
B. Notice. Within fifteen days of such demand, if the violations continue past the period allowed in the demand for abatement, or if the same rule is subsequently violated, the Board shall serve the violator with written notice that his or her use privileges for the recreational facilities have been suspended (for a period up to thirty days). Revised 4/20/97
C. Hearing. A hearing for violator’s possible presentation must be conducted by the Board of Directors for a suspension for thirty days or more. Revised 4/20/97
ARTICLE V OFFICERS
Section 1. The officers of The Association shall be a President, a first Vice President, a second Vice President, a Recording Secretary, a Corresponding Secretary, a Treasurer, Financial Recorder, and Member-at-Large I, Member-at-Large II, Member-at-Large III, Member-at-Large IV. Revised 4/20/97
Section 2. At the April Board of Directors meeting a Nominating Committee of five full members shall be elected. It shall be the duty of this committee to nominate candidates for offices to be filled at the annual meeting. Candidates must state their willingness to serve if elected. The committee shall submit the list of nominees to the Board of Directors at the August meeting for inclusion in the Call to the annual meeting. Additional nominations for any position may be made in advance of the annual meeting by presentation to the Recording Secretary of the declaration of intent to be a candidate signed by the candidate and two sponsoring full members, all in good standing. Revised 4/19/98
Section 3. The officers shall be elected by ballot at the annual meeting of The Association. A majority vote shall elect. In the event of three or more candidates running for an office, no one of whom receives a majority, there shall be a run off between those two candidates receiving the most votes. Should there be only one candidate for each office the Recording Secretary may be instructed by a two thirds vote to cast the ballot for The Association.
Section 4. All officers shall be elected to serve a two year term, or until their successors are elected. During odd calendar years the following officers will be elected: President, Second Vice President, Financial Recorder, Corresponding Secretary, Member-at-Large I and Member-at-Large II. During even calendar years the following officers will be elected: First Vice President, Treasurer, Recording Secretary, Member-at-Large III, and Member-at-Large IV. During the 1997 calendar year the following will be elected for one year: First Vice President, Treasurer, Recording Secretary, Member-at-Large III and Member-at-Large IV. Revised 420/97
Section 5. Officers, with the exception of the Treasurer and Financial Recorder, shall begin their office the day after the annual meeting at which they were elected. The term of the Treasurer and financial Recorder shall begin November 1 in the year in which they are elected and shall end October 31 of the next election year. Revised 4/20/97
Section 6. In case of a vacancy in the office of President, the first Vice President shall assume that office. The Board of Directors shall elect a new First Vice President. In the case of a vacancy among the other offices, the Board of Directors shall elect a person to serve until the next election. Revised 4/20/97
ARTICLE VI DUTIES OF OFFICERS
Section 1. The officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Association.
Section 2. The president shall preside at all meetings of The Association, and shall be its chief executive officer, responsible for the general management and direction of the business of The Association within the scope of general policy established by the general membership and the Board of Directors. He/she shall appoint the chairman and member of all committees, except the members of the nominating committee. He/she shall be a member ex-offcio of all committees except the nominating committee. He/she may co-sign checks and shall co-sign all legal binding documents.
Section 3. In absence of the President, the Vice Presidents in their order shall perform the duties pertaining to that office. They shall perform such other duties as assigned by the President. They may co-sign checks. Revised 9/17/04
Section 4. The Recording Secretary shall publish in the community newsletter the minutes of all Board and special meetings with the final outcome of all motions adopted and a listing of significant topics discussed. Also to be included is a listing of income and expenditures from the previous report to date.
Section 5. The Corresponding Secretary shall be custodian of The Association seal, shall notify board members of meetings, and shall conduct such correspondence as may be requested by the President or The Association. He/she may co-sign checks.
Section 6. The Treasurer shall receive all funds of The Association and deposit same in a financial institution approved by the Board. He/she shall disburse these funds subject to the budget approved by the General membership provided that no bill shall be paid until approved by the Board of Directors. He/she may sign checks, which shall be co-signed by any one of the other officers so designated. He/she shall keep accurate records of all receipt and disbursements.
Reports shall be submitted to the regular meeting of the Board of Directors and The Association.
The Treasurer’s accounts shall be reviewed each November by a person or persons appointed by the Board.
Section 7. The financial Recorder shall work with the Treasurer as required. In November of each year the current County Tax records for that year must be reviewed to assess current owners of all lots. Association records shall be adjusted accordingly. He/she shall keep accurate records of all association members and names and addresses of lot owners in the sub-division of Cloverfields. He/she shall bill all lot owners for Association assessments in January of each year.
Section 8. No two (2) owners of a property may serve on the Board of Directors at the same time.
Section 9. All officers and Member-at-Large will serve on at least one standing committee as member or chairperson as designated by the President. Revised 4/20/97
ARTICLE VII GENERAL MEMBERSHIP MEETINGS
Section 1. The general membership meeting of The Association shall be held the third Sunday of April and the third Sunday of September unless otherwise ordered by the Board. Notice of these meetings shall be sent at least ten days prior to the meeting.
Section 2. The general membership meeting in September shall be known as the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.
Section 3. Special meetings may be called by the President or the Board of Directors and shall be called upon with the written request of twenty five percent of the members in good standing of The Association. The purpose of the meeting shall be stated in the Call. Except in cases of emergency at least ten days notice shall be given.
Section 4. Fifteen full members of The Association shall constitute a quorum.
ARTICLE VIII BOARD OF DIRECTORS
Section 1. The officers of The Association shall constitute the Board of Directors.
Section 2. The Board of Directors shall have all power and authority over the affairs of The Association during the interim between the meetings of The Association, except that of modifying any action taken by The Association other than amendments to the budget, and be responsible for all operations involving financial obligation on the part of The Association.
Section 3. The regular meeting of the Board shall be on the second Tuesday of each month unless otherwise ordered by the President.
Special meetings of the Board may be called by the President, and shall be called upon the written request of three members of the Board.
Section 4. Whenever a Board member is absent from three consecutive meetings he/she may be dropped from the Board and a successor elected as specified in the bylaws.
Section 5. Six members of the Board shall constitute a quorum, except for special Board meetings when five members shall constitute a quorum.
ARTICLE IX ANNUAL MEMBERSHIP ASSESSMENT
Section 1. Each owner of any lot in Cloverfields by Acceptance of a deed therefore, whether or not it shall be so expressed in such deed, is deemed to covenant and agree to abide by and follow the rules and regulation of The Association.
Section 2. An annual membership assessment shall be imposed upon each property owner in Cloverfields by The Association in the amount of $120.00 per property owner, regardless of the number of lots owned. This annual membership assessment shall be in addition to the annual recreation fee imposed upon all lot owners pursuant to the deed referred to in Article III, Section 2 of these bylaws. Revised 4/20/97 to $50.00, Revised again 9/20/98 to $60.00, Revised 9/2001 to $80.00, Revised to $100.00 9/17/2004., Revised to $120.00 9/17/2006, Revised to $140.00 9/20/2009
All such assessments, together with charges, interest, costs and reasonable attorney’s fees, in the maximum amount permitted by law shall be a charge on the lot and shall be a lien upon the lot against which each assessment is made. Such amounts shall be the personal obligation of the person who was the owner of such unit at the time when the assessment fell due. Each owner shall be liable for his/her portion of each assessment coming due while he/she is the owner of a lot and his/her grantee shall be jointly and severally liable for such portion thereof as many be due and payable at the time of conveyance.
Failure to pay the annual assessment within thirty days of the date shall result in immediate suspension of all community recreational privileges as well the member’s good standing in the community. Revised 4/20/97
In addition to the annual membership assessment, a fine of $50.00 may be imposed by the Board of Directors on property owners who fail to comply with the established Construction Guidelines and/or violate the standards set forth in the Queen Anne’s County Nuisance Ordinance, pursuant to the provisions of Article IV, Section 2. Continued failure to comply with these provisions will result in an additional late fee of $10.00 per month until the fine is paid in full and/or the violation is abated. Revised 9/17/04
Section 3. The fiscal shall begin November 1 and end October 31.
Section 4. An additional membership assessment, in the amount of $120.00, shall be imposed upon an eligible Associate Member, non-owner resident, and payable by the Associate Member. Revised 4/20/97 to $50.00, Revised again 9/20/98 to $60.00, Revised 9/2001 to $80.00, Revised to $100.00 9/17/2004, Revised to $120.00 9/17/2006, Revised to $140.00 9/20/2009
ARTICLE X COMMITTEES
Section 1. The Youth Activities Committee shall have the responsibility for the development, supervision and operation of youth activities. Revised 4/20/97
Section 2. The Boat Basin Committee shall have the responsibility for supervision, operation and maintenance of the boat basin, ramp and inlet.
Section 3. The Clubhouse Committee shall have the responsibility for supervision, operation and maintenance of the clubhouse.
Section 4. The Community Betterment Committee shall have the responsibility for all matters affecting the welfare of the community (such as zoning, street signs, removal of eyesores, drainage, etc.)
Section 5. The Finance Committee shall prepare a budget for presentation to the Board at the August meeting and to The Association at its annual meeting for adoption.
Section 6. The Pool Committee shall have the responsibility for supervision, operation and maintenance of the pool.
Section 7. The Recreational Facilities Committee shall have the responsibility for the supervision, operation and maintenance of the facilities of The Association except for the boat basin, the beach and the pool.
Section 8. The Beach Committee shall have the responsibility for the supervision and maintenance of the beach area.
Section 9. The construction Review Committee shall have the responsibility for reviewing all site improvements and building plans in accordance with Board policy.
Revised 4/19/98
Section 10. The Crime Watch Committee shall have the responsibility of the organization, supervision and operation of a Crime Watch Program, within the confines of the CPOA, in conjunction with the Queen Anne’s County Sheriff’s Department, Maryland State Police, and The Maryland Department of Natural Resources Police. Revised 4/20/97
Section 11. Each Vice President will coordinate the activities of four standing committees as designated by the President. Revised 4/20/97
Section 12. Such other committees shall be appointed by the President as The Association or the Board deem necessary. Revised 4/20/97
ARTICLE XI AFFILIATED ORGANIZATIONS (Revised 4/20/97)
Section 1. The Cloverfields Women’s Association (CWA) shall foster fellowship among the residents of Cloverfields by providing for social and fund raising activities in support of The Cloverfields Property Owners Association (CPOA). The CWA shall submit the name of its nominee to The CPOA President who shall appoint that nominee as chairperson of the CWA. The CWA shall elect and/or appoint any additional members to handle the internal business of CWA. It shall promulgate its own rules and regulations so long as they do not conflict with the bylaws and policies of The CPOA.
Section 2. The Cloverfields Men’s Association (CMA) shall foster fellowship among the residents of Cloverfields by providing for social and fund raising activities in support of The Cloverfields Property Owners Association (CPOA). The CMA shall submit the name of its nominee to The CPOA President who shall appoint that nominee as chairperson of the CMA. The CMA shall elect and/or appoint any additional members to handle the internal business of CMA. It shall promulgate its own rules and regulations so long as they do not conflict with the bylaws and policies of The CPOA.
ARTICLE XII PARLAMENTARY AUTHORITY (Revised 4/20/97)
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern The Association in all cases to which they are applicable and in which they are not inconsistent with these by laws and any special rule of order The Association may adopt. Revised 4/20/97
ARTICLE XIII AMENDMENTS TO THE BYLAWS
These bylaws may be amended by a two thirds vote at any general membership meeting provided the amendment has been sent to the membership with the Call to the meeting.
Revised 4/20/97
POOL RULES
*NO POOL PHOTO I.D. – NO ENTRY* *NO PETS OR GLASS*
1. POOL HOURS: 10 A.M. TO 8 P.M. THROUGH SATURDAY,
SUNDAY 12 THROUGH 8 P.M.
2. GUEST POLICY: $3.00 PER PERSON PER DAY. GUESTS WILL BE
LIMITED DURING HIGH OCCUPANCY (80% OF
POOL CAPACITY)
3. ALL CHILDREN 10 YEARS OR YOUNGER MUST HAVE AN ADULT, 18 YEARS OR OLDER IN ATTENDANCE WHO IS REQUIRED TO STAY IN THE POOL AREA WITH THE CHILD. ALL CHILDREN 11 YEARS OR OLDER ARE ALLOWED IN THE POOL BY THEMSELVES (MUST PASS A SWIM TEST).
4. THE BABY POOL IS RESERVED FOR CHILDREN UNDER THE AGE
OF 6. ALL CHILDREN MUST HAVE AN ADULT IN ATTENDANCE AT ALL TIMES IN THE BABY POOL AREA. BABIES AND CHILDREN NOT TOILET TRAINED MUST WEAR DISPOSABLE DIAPERS WITH RUBER PANTS OVER THEM TO SWIM IN THE BABY OR MAIN POOL.
5. ADULT SWIM IS 15 MINUTES BEFORE EVERY HOUR. 18 YEARS AND OLDER.
6. NO RUNNING, ROUGH PLAYING IN THE POOL AREA, OR DIVING IN THE SHALLOW END WHERE MARKED.
7. NO CUT OFFS, NO STREET CLOTHES IN THE POOL.
8. LIFEGUARD MAY REQUIRE YOU TO PASS A SWIM TEST FOR DEEP END SWIMMING.
9. PLEASE CLEAN UP AFTER YOURSELVES.
10. CPOA IS NOT RESPONSIBLE FOR ANY INJURIES OR THEFT, AND RESERVES THE RIGHT TO CLOSE THE POOL AT ANY TIME.
11. YOU WILL BE ASKED TO LEAVE IF YOU FAIL TO COMPLY WITH ANY AND ALL OF THE RULES.
**SWIM AT YOUR OWN RISK**
THANK YOU,
CPOA
Cloverfields Property Owners Association Boat Basin Regulations (Effective January 1, 2000)
Cloverfields Property Owners Association
Boat Basin Regulations
(Effective January 1,2000)
1. Lot owners and associate members who have paid all annual boater, recreational and annual assessment fees may use the boat basin facilities/launching ramp. Only lot owners are eligible to lease boat slips. Priority to lease boat slips will be given to resident lot owners.
a. Anyone using the boat launching ramp or parking lot must display a current Cloverfields Property Owners Association (CPOA) vehicle sticker on the left rear windshield or left rear bumper of the towing vehicle.
b. To receive a CPOA boater decal (launch sticker) for your watercraft, the watercraft must be registered in the lot owner’s or associate member’s name.
c. All watercraft using the launching facilities and boat slips must display a current CPOA boater decal on the port side windshield or port side bow. Boater decals may be purchased from the Boat Basin Chairman.
2. Each eligible lot owner is entitled to lease one boat slip, if slips are available, regardless of the number of lots owned. If all slips have been leased, the applicant will be placed on the waiting list.
Options when an applicant on the waiting list is offered a boat slip:
- accept the slip and pay the boat slip fee
- decline the slip and be removed from or placed at the end of the waiting list,
- if you do not have a boat when called, accept the slip and pay the boat slip fee, and produce a boat registration in the lot owner’s name within 60 days from the call. If you do not produce a boat registration, your money will be returned after a charge of $2.00 a day has been deducted.
3. The Boat Basin Chairman will assign boat slips to eligible lot owners.
a. The boat registration information must correspond to the name of the lot owner, and must be presented at the time of application for a slip or use of the ramp.
b. If a different boat is purchased after a slip has been assigned, a new application, complete with the new registration, must be submitted to the Boat Basin Chairman.
c. Boat size maximum will 25 feet and boats must be sea worthy. No houseboats or commercial craft will be allowed.
4. All boat slip, recreational and assessment fees must be paid by April 1 of each year. The Boat Basin Chairman will not accept payment for slip fees unless the slip lessee is current with recreational and assessment fees.
a. Billing for the boat slip, recreational and assessment fees will be mailed on or about January 1 each year. However, failure to receive these billings does not relieve the slip lessee of the responsibility for paying the slip fee and other fees by April 1. The fees are due and payable upon receipt of the bill. There will be no grace period.
b. If payment for an assigned slip is not received by April 1, the slip will be reassigned to the next eligible person on the waiting list. The former lessee will be placed at the end of the waiting list.
c. If an applicant on the waiting list has not paid their recreational and assessment fees, they will be removed from the waiting list.
5. Due to the shallow channel, boaters should be aware of the draft of their boat. The Boat Basin Committee endeavors to maintain a 3-foot depth at mean low tide to the end of the north jetty. Due to changing conditions, this is not a guaranteed depth, so boaters must use the channel at their own risk. Incoming vessels have the right-of-way entering the channel.
6. Each boat owner is responsible for mooring their boat properly so that damage does not occur to their boat, to other boats, or to the boat basin or bulkheads. The Boat Basin Chairman will oversee the proper mooring procedures and all boat owners will abide by these procedures. It will be the boat owner’s responsibility not to be a navigational hazard within the boat basin right-of-way. The Boat Basin Chairman will determine if there is a navigational hazard.
a. Ski ropes, clotheslines, etc., are not acceptable as mooring lines.
b. All boats moored along the bulkhead must be bow-to. This prevents undermining of the bulkhead from propeller wash.
c. Lessees are responsible for the cost to repair slips, piers, bulkheads or the ramp, due to damage from their boat, trailer or launch vehicle.
7. CPOA is not responsible for boat damage, injuries or theft in or about the boat basin.
8. Lessees may not sublet their boat slip or substitute a boat of different registration. If lessees have more than one boat registered in their name, they have the option to moor one registered boat in their slip. Lessees must have a CPOA boater decal on each boat. At no time will lessees be allowed to have more than one boat in slips in the boat basin.
9. Slips are not transferable to new lot owners.
10. The Boat Basin Chairman may temporarily reassign a vacant slip as written in the attached CPOA Boat Basin Policy.
11. If a qualified lot owner has a grievance regarding the boat basin facilities, its manager or actions by others, that person may appeal in writing to the CPOA Board of Directors for action on the grievance.
12. Slip holders will lose their slip privileges if they allow unauthorized boats (i.e. non CPOA members, vessels without a CPOA sticker, or vessels with a sticker that are not authorized by the marina committee) to stay in their slip. No slip holder is allowed to lease their slip to anyone with or without a CPOA sticker. The boat basin committee will assign someone to lease slips out and this person is the ONLY one who can authorize other boaters to use a slip holder’s slip for any amount of time. Failure to comply with these rules will result in the loss of that person’s slip.
13. Any lot owner, who does not abide by the boat basin regulations, is destructive to the boat basin facility or other boats, or whose actions promote unsafe conditions to life or property will be reported to the Boat Basin Chairman. The Boat Basin Chairman will notify the violator who could lose his/her boat basin privileges by action of the Boat Basin Committee.
14. Safety rules in and about the boat basin:
a. All state and Federal water regulations must be observed.
b. No fishing, crabbing or swimming from piers or bulkheads within the boat basin.
c. No dumping of dead fish, crabs, oil, gas, etc., in the boat basin.
d. No powerboats allowed on the beach.
e. No fishing, swimming or mooring of boats on or near the jetty.
The boat basin is financially self-sustaining. All launching fees and slip fees are used to maintain our boat basin launch ramp and boat basin facilities. All fees are subject to change.
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